Joint Venture Board Meeting
July 27, 2004 Minutes
Informal Networking at 7:00 p.m.
Opening: Terry Shoup President of the Joint Venture Board called
the meeting order at 7:30 p.m. Quorum for the meeting confirmed. JV
Board members were present as follows: Marcia Bush, Hi Dong Chai,
Bev DeVeaux, Mary Leal, Rev. Stephen Mills, Ed Mueller, Al Nieders,
Pastor Paul Smith-Telfer, Terry Shoup, Joan Wagner, and Stan Yumen.
Also present were Cathy Spielberger Cassetta, Tabard Theatre
Company, and John Leslie, Music Director.
Rev. Stephen Mills lead the opening prayer.
Agenda approved as distributed.
Consent Agenda: 1.1 Minutes of July 7, 2004, meeting, previously
distributed.
Motion: It was moved to accept the consent agenda item. This
motion was passed.
Treasurer's Interim Report: No reports were distributed as this
is the second meeting in July and reports issued on July 7, 2004,
still stand. Treasurer Mary Leal recapped the communication
submitted by Ed Mueller regarding paying on the bonds from the
renovation program of the 1980's. Copies of July 26, 2004, letter
from Jim Livingstone and letter to Joint Venture Council from Ed
Mueller were distributed. Letter from Ed Mueller included a proposed
motion.
Motion: It was moved that Joint Venture stop sending the monthly
bond redemption payment of $4,083.33 to Bank of America for July
through December 2004 with the understanding that the payments will
be resumed if either the bank balance falls below $20,000. In that
event the payments will resume at the $4,083.33 per month rate. This
savings is to be passed on to the two churches on a monthly basis
and is retroactive to July 1, 2004. This motion was passed.
Further information regarding the bonds: 1099 forms have been
received for some unclaimed bonds and also for some lost bonds.
Other Reports: None presented.
Old Business: 4.1 Discussion and approval of painting estimates.
A consolidated summary (distributed via e-mail prior to meeting and
copies distributed at meeting) of three painting bids received from
KED Construction, LaCon Builders, and El Gato Painting was reviewed.
Discussion centered on the timing of the painting as coordinated
with the installation of new carpeting and also considering the
South Pacific performances. President Terry Shoup indicated that it
is the responsibility of the respective project lead people for the
three projects (carpeting, lighting, painting) to work for
coordination on those projects. The carpeting is tentatively
schedule for the first two weeks in August but it would be better to
move that to the end of the month after painting ideally done the
week of August 23. Painting project lead Bob Green will be asked to
work with the painting contractor to push the painting back to the
week of August 23, 2004.
Motion: That painting project lead Bob Green be instructed to
choose one of the two low bidders to do the painting specified in
the respective proposals. The choice will be based on when the work
can be scheduled and details of carrying out the job that can be
coordinated most satisfactorily with the other two projects. This
motion was passed.
4.2 Updates on the carpeting and lighting projects. Al Nieders
reported on a change of lighting fixture from what was presented at
the July 7 meeting with no change in cost.
Joan Wagner reported that the carpeting project coordinators will
be checking to move the date of the carpeting installation.
New Business: 5.1 Tabard Theatre Company Proposal. Cathy
Spielberger Cassetta, Managing Artistic Director of the Tabard
Theatre Company, was present to share information about Tabard and
ask consideration of the use of Joint Venture facilities for
practice and performance space. Cathy distributed a detailed
handout, letters of recommendation, and playbills from several
company performances. Cathy also fielded numerous questions raised
by JV Board members. John Leslie was present to support the Tabard
Theater Company proposal.
Joint Venture Board members present reached consensus on a
decision to move forward to the next stage in consideration of the
theatre company proposal that will include presentations for ECA
Vestry and AVUCC Council as well as conversations with Christian
Education Leadership. President Terry Shoup along with both clergy
and John Leslie will represent Joint Venture as the proposal is
considered. Terry will be in contact with JV Board members via
e-mail as to the decision in regard to the proposal.
5.2 Telecommunication Proposal. Rev. Stephen Mills and Pastor
Paul reported that several bids were solicited. The bid presented
(proposal copies distributed) for a total of $3,772.41was determined
to be the most reasonable.
Motion: It was moved that Joint Venture move forward on the
proposal as presented to be coordinated by both pastors with
Lorraine Zeller, Church Secretary. This motion was passed.
Meeting concluded with a prayer lead by Pastor Paul.
Meeting adjourned at 9:30 p.m.
Respectfully submitted,
Marcia Bush, JV Secretary
Next Meeting: Tuesday, September 7, 2004, 7:30 p.m. - 9:00 p.m.
Agenda items for this meeting are due to Terry Shoup by Wednesday,
September 1, 2004.
Joint Venture Board meetings for the remainder of this calendar
year: " September 7 " October 5 " November 2 "
December 7
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