Joint Venture Board Meeting
May 4, 2004 Minutes
Informal Networking at 7:00 p.m.
Opening: Terry Shoup President of the Joint Venture Board called
the meeting order at 7:30 p.m. Bylaws were consulted regarding the
number for a quorum, 50% + 1, and determined to be present. The
Board members present were as follows: Marcia Bush, Mary Leal, Pat
McGarvin, Ed Mueller, Terry Shoup, Joan Wagner, and Stan Yumen.
Agenda approved as distributed.
Consent Agenda: (4 items - items reviewed)
- Minutes of February meeting, with clarification regarding #1
and #3 New Business as distributed via e-mail to board members.
- Safe Deposit Box Designation/Motion.
- Kitchen Report.
- Joint Venture Worker Prospects, information only.
Motion: It was moved to accept all items of the consent agenda as
presented. This motion was passed.
Treasurer's Report: Reports distributed: Budget, Balance Sheet,
Profit and Loss, and Budget versus Actual as of March 31 and April
30, 2004. Treasurer Mary Leal provided highlights of the reports
noting particularly that Budget versus Actual for April show that JV
is running under budget. Conclusion is that JV is in a good cash
position, especially in light of anticipated carpeting project. Mary
also provided notes on the Youth items and an explanation about
fundraisers. Discussion: Mary noted that with construction of the
Volleyball court underway, expenses may exceed amount approved at
the March 16, 2004, Joint Venture meeting.
Motion: It was moved to approve a line of credit not to exceed an
additional $1,600.00 for funding to complete the volleyball court,
if requested by Katie McCormick. This motion was passed.
Motion: It was moved to accept the treasurer's report as
presented. This motion was passed.
Other Reports: Sidewalk repairs. Stan Yumen referred to the two
repair notices received from the City of San Jose and follow-up with
the City Inspector. Inspector indicates that JV should have only
received one bill; the other is the City's responsibility. The work
per the one bill was completed by Pete Mayo and Hi Dong Chai (with a
savings to JV) and inspected and approved by the City. Ongoing
maintenance. The Ongoing Maintenance - Inside of Building, One-time
Jobs - Inside of Building, and Outside Yard/Building lists were
submitted to JV by Pete Mayo. The outdoor maintenance items were
turned over to Stan Yumen who may also use the JV Out and Indoor
Facilities Prospects list to take care of the needed maintenance.
Stan also reported that work will be done on the crack in the front
of the building and asked if we need a post there. Stan is also
looking for a battery-operated valve to water the rose garden.
Old Business:
Contract for Facility Use. A revised, simplified contract
(reduced to 4 pages with duplicate items removed), the work in
between meetings by Mary Leal and Pat McGarvin, was distributed.
References (i.e. sound technician, Ladies Guild) that are no longer
appropriate have been removed. Availability of organist for memorial
services and the choir room as a separate space were added. A fee
schedule for facility use is included. Fees will be negotiable for
members of ECA/AVUCC. Still to be discussed: Conditions requiring
Pastor approval. Suggestion that the wording be Pastor or designee.
Motion: It was moved that the Contract for Facility Use as
presented and subject to agreed upon minor changes be approved with
a target implementation date of September 1, 2004. This motion was
passed.
Carpet replacement project. With the resignation of JV board
member Dave Hennings (Inside Facilities), Mary Leal and Joan Wagner
will form a mini-subcommittee to move the plans forward with goal of
getting the new carpeting installed this summer.
New Business:
President Terry Shoup will work with AVUCC Moderator Dick Specht
to have a new board member to assume Dave Hennings'
responsibilities. Terry will also make necessary connections to get
the youth closet painted.
Compliments to Joan Wagner for JV articles in both the Shape and
the Kalos.
Item for next meeting will be Asset List. The list will be
updated by Ed Mueller and will also go in as an article in the Shape
and the Kalos.
Meeting concluded with a circle prayer lead by Terry Shoup.
Meeting adjourned at 8:30 p.m.
Next Meeting: Tuesday, June 15, 2004, 7:30 p.m. - 9:00 p.m.
Agenda items for this meeting are due to Terry Shoup by Friday, June
4, 2004.
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