Episcopal Church in Almaden
Vestry Meeting
April 9, 2002
Attendees: Belinda Byerly-Robins, Dave Thomas, Ken McCormick, Ginger
Redman, Allan Jones, Len Whitlock, Beverly Deveaux, Ann Avoux, Elizabeth Ward,
Alex Dykes
Facilitator: Ginger Redman
Absent: Jodi Purcell, Patty Fryer and Nolan Redman
Opening Prayer
March Minutes Minutes from the month of March are approved.
Financial Report/Investment Committee Report Len informed the vestry we are
"ahead of schedule." ECA investments have done well for the past 2
months and an unexpected profit.
Retirement payments for Nolan and the guidelines were reviewed. All monies
must be paid by June and any monies after will be marked as "gift"
due to the tax structure.
Junior Warden/Joint Venture Church Report Allen distributed the JV meeting
report.
Allen distributed the report listing all the work to be done on the
rectory, costs, and the level of urgency.
Committee Reports Search Committee Update: Doug Dunham and Dennis Moran
reported candidate resumes continue to "trickle" in and there are
good prospects. The interviewing process will be done in stages and rounds and
the first screening will be via telephone around April 20/27 for interested
candidates. The selection process begins with a telephone interview, next, a
search committee member will visit the candidate in their parish finally the
candidate will visit ECA and interview with vestry. The Bishop will also
review, approve/reject the final candidate selection.
Doug stated the selection process and criteria are in place and the
committee is anxious to have additional candidates. The Easter deadline for
interested candidates has been extended so there will be a "good
field" of selection. There is a cutoff date. The goal is to have 3 highly
qualified candidates
Doug and Dennis were asked, "What are the needs of the Search
Committee?" They have no needs. Both committee members informed the
vestry of the talent of their constituents, this experience is exciting, and
the openness of all search committee members to questions and ideas from the
congregation and vestry. The Search Committee will submit a report to be
published in the SHAPE that will update the congregation on the progress of
the committee.
Ken McCormick; There will be a reception held for Ken Ratten in celebration
of his completing seminary training.
Fellowship Ken, Jodi, And Alex will be responsible for
coordinating/maintaining the dinner groups.
Christian Education and Youth Linda Nollette is retiring her position as
Youth Director. A replacement must be found.
Communications Allan is reviewing the responsibilities of the committee.
Finance In discussion
Outreach In research and discussion
Sr. Warden Bev contacted the Bishop and reviewed the process/steps of
obtaining an interim priest. The stated he has several candidates to consider.
The vestry agrees to have an interim priest versus a supply priest. Priest
salary was discussed. Len will research the cost of interim and supply priest
costs.
Allan Jones and Penny will meet for further discussion of this situation.
The Joint Venture Board regulates the Christian Education program and staff
structure. There is a procedure to follow for staff to make/suggest program
changes. Allan Jones will review the JV by-laws and discuss the issue with the
JV Council for resolution.
The vestry will review the ECA by-laws for revising/updating. The vestry
will make recommendations to Alex and Allen.
Vestry Selection of a Rector Allan Jones suggested the vestry have a
process, criteria, and rating system for selecting a rector. The vestry
agreed. Dave will construct questions for the vestry to ask the candidate. The
vestry considered and agreed to have small panels versus a large group, to
interview the candidate. Each panel will have a key person to write the
responses of the candidate while others ask the questions. Dave will use the
ECA profile to construct questions.
The SHAPE Allan Jones will submit the article representing the vestry for
the SHAPE.
Old Business June 29th will be Nolan's retirement party. It will we a BBQ
and will include families/children. The cost will be researched and Ken will
present an expense budget at the next meeting.
Closing Prayer
Meeting adjourned
Respectfully submitted,
Elizabeth Blackman, Vestry Clerk
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