Episcopal Church in Almaden
Vestry Meeting
April 23, 2002
Attendees Ann Avoux, Beverly Deveaux, Alex Dykes, Patty Fryer, Allan Jones,
Ken McCormick, Belinda Byerly-Robins, Dave Thomas, Elizabeth Ward, Len
Whitlock,
Absent: Jodi Purcell, Ginger Redman and Nolan Redman
Opening Prayer
Finance Financial report approved. Investment Committee report given.
Committee Reports
Rectory Allan reported the laying of the patio/sidewalk pavers will be
completed in approximately 1 week and the front yard will be redone. A rectory
workday will be planned in the near future. Revitalizing of the rectory will
be completed by the arrival of the new rector.
Retirement Party Ken reported Nolan's retirement party will be held on
Saturday, June 29th at the church. The event will be a BBQ and will include
children, adults and guests. There will be activities for children similar to
the annual Fun Day event. Babysitting will be provided, BBQ will be catered,
and sodas are to be purchased separate. Ken is researching costs for catering.
A motion was made by Dave to charge $15.00 per adult for the lunch. There
will be no charge for children and guests. The motion was 2nd by Len and all
in favor.
Senior Warden's Remarks
Bev distributed a letter addressed to the vestry from Robin Root. Robin
requests the vestry consider making a contribution of $1,000.00 from the
outreach fund to Bishop Shalilta in Muhabura, Uganda. The gift will be an
"unofficial" pension donation. There is an existing fund for the
Bishop. Nolan will be consulted for clarification.
Vestry Minutes Page 2 04/23/02
Bev asks for prayers for the Santa Maria Mission. The Mission is having
problems meeting their financial obligations.
New Business
ECA Long Range Plan Jodi and Allan will gather all past information and
surveys, solicit interested congregation members and "flesh out"
information to assist in developing a long-range plan for ECA. They will
report their findings to the vestry.
Church Photo Directory The directory will contain ECA members only. In a
survey conducted by Alex, the majority of the parishioners are in favor of
permitting their children's picture to be published in the directory.
Elizabeth reported on the liability of the church to produce a church photo
directory with children's pictures, names, addresses and phone numbers. It is
the responsibility of the church to safeguard the pictures, names, phone
numbers, and addresses of children.
A motion was made by Alex to have a release form signed by parents who
agree to allow their children's pictures to be included in the church photo
directory. The vestry is in accord and the motion passed. The church will
produce the form and the forms are to be signed by the child's parents at the
time the photo is taken.
A 20% overage of pictures is expected. There will be software containing
the pictures and information of each participating parishioner. This software
is to be for the rector's database and education department only. It will not
be for general access. There will be no information or pictures available on
disk to parishioners because of liability purposes.
Elizabeth and Alex will draft the release.
Rector Dave compiled a list of interviewing questions for vestry members to
ask each final candidate. The vestry at the next meeting will review the
questions. Dave will outline a process to conduct the interviewing for next
meeting.
By-laws Revisions of the By-Laws were reviewed and discussed. Further
revisions of ECA By-Laws are to be sent to Alex for processing.
Alex will call the Diocesan office for clarification of JV By-Laws. All
suggestions/revisions of the JV By-Laws are to be sent to Alex for processing.
ECA and JV by-laws will be reviewed and finalized at the next meeting.
Vestry Minutes Page 3 04/23/02
Open Action Items
The SHAPE Allen informed the vestry Shirley will edit and design articles
for the SHAPE each month. The Communication Committee will solicit articles to
be submitted. Church members will be asked to assist with labeling and mailing
the newspaper, perhaps a committee formed. Belinda will research the
possibilities and report to the vestry.
Interim Priest The contract process, salary requirements, benefits/pension
and possibility of obtaining the services of John Buenz to bridge the rector
gap until ECA has a rector in place was discussed. Len will talk with John and
ask him if he would be interested in being our interim priest. Len will also
talk with the Cannon of the Ordinary to verify content needed in a contract,
the limitations, and the minimum commitments required from both parties. He
will report his findings at the next meeting.
Closing Prayer
Meeting adjourned
Respectfully submitted,
Elizabeth Blackman, Vestry Clerk
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