Opening Prayer

Stephen Mills opened the meeting with prayer at 7:08 pm

Attending

Hans Spanjaart, Debbie Bishop, Inge Bond, Ellen Lukanc, Jon Mills, Kim Petruzzelli, Mary McPherson, Pat Rimroth, Sandra Mueller, Stephen Mills, Terry Root.

Guest: Allan Jones

Absent: George Romer (called in during JV meeting)

Approval of Minutes

Minutes were approved after some corrections by Jon and Pat.

Committee reports

Spiritual Growth & Evangelism

·        Mary: Dinners are planned for May. We have good number of hosts.

Fellowship [In Reach]

·        Jon: Annual ECA Family Camping trip is planned for the weekend of May 22. Hans is chair for the Camping Trip.

Communication

·        Kim: Russ has started taking pictures for the picture board. Stephen will check if Bob is already setting up the board.

·        Kim: PowerChurch software may be able to handle the pictures, and if so we plan to add them.

·        Kim: last months we were short of approximately 20 Shapes, so various people (mostly vestry members) received their issue late.

Finance

·        Pat: a report on the questionnaire of the annual audit is available (copy was handed out of ‘Part II: QUESTIONNAIRE, pages 3 and 4’, signed by Mary M. Leal 3/10/05 . Pat will archive this document.

·        Pat: initiated discussion regarding cash reserves. Vestry agreed that we will use up the cash reserves before we tap into the auction fund.

Christian Education

·        Ellen: funding for mission trip is progressing very well. The carwash was a great success.

·        Ellen: there will be a vacation bible school for ages 4 to grade 5^th. There’s a need for pottery wheels and barnyard animals.

·        Ellen: last day of Sunday school will be June 5^th

·        Ellen: next meeting Ellen present overview by Robin/Katie of the youth finances

Other activities

·        Kim: Katie is planning a series of movie nights for the Youth Group.

·        Kim: San Jose Giants Baseball was well received last year. Maybe repeat the event on July 4^th. Kim will discuss this further.

·        Outdoor movies

Jr. Warden (George called in)

Review updated JV bylaws

·        Vestry had an animated discussion on the JV Bylaws, specifically regarding article XII. Allen/George will provide feedback to the JV Board, and includes

·        Art III. Request to add clause on distributing minutes of relevant meeting between UCC and ECA.

·        Art III/2/A. ‘Establish …’ should be ‘administer the policies established by the council and the vestry …’

·        Art XII. Not accepted.

·        Record retention. How should records be kept? Pat will make suggestion and send email.

·        Other than that seems to be acceptable.

Rector report

·        Stephen: will do congregational visits in the coming period by attending as many as possible of the Spring Fling meetings.

·        The search for the admin assistant has resulted in about 100 resumes, which have been filtered down to ~5 interviews. Plan is to find replacement in May.

·        Stewardship: next meeting Stephen will have stewardship chair and committee.

Sr. Warden Report

·        Jon: Next rector support group meeting planned for May 10^th.

·        Stephen: Liz Criner has joined the God squad. We will have a new process in place for new-comers. Current members include: Sharon Mills, Jenny Hoyt, Lorry Long, and Pete Mayo.

Old business

·        Jon: fair share letter has not been sent out yet, will go out with 2005 budget.

·        Kim: will investigate approximate price range for the new sign in front of the church.

·        Debbie: will present next meeting further ideas on the Art fund raiser option.

New business

·        Stephen: Leland High will have music event May 23 in the fellowship hall.

·        Allen: passed along documentation that he had acquired while serving on the past vestry

Closing prayer

Stephen closed the meeting at 8:53pm with prayer.