Feb 05 Meeting

Attending
Debbie Bishop, Ellen Lukanc, George Romer, Hans Spanjaart, Inge Bond, Jon Mills, Kathy Dunham, Kim Petruzzelli, Mary McPherson, Pat Rimroth, Sandra Mueller, Stephen Mills, Terry Root, Alan Jones.

Meeting conduct
Vestry members received binders containing the 2004 Annual report, the Bylaws, Introduction to the Church office, and contact information for Joint Venture and Councils. Jon reviewed document generated at 2004 Vestry Retreat on Guidelines for Vestry Conduct. Ellen added that all discussions pertinent to the Vestry should include all Vestry members.

Approval of Minutes
Minutes of the vestry meeting of Jan 11, 2005 were accepted.
Minutes of the impromptu vestry meeting of Jan 22, 2005 were accepted.

Marijke Williams [maryke@sbcglobal.net] would like to receive a copy of the vestry minutes, and specifically be informed in case we're requesting an action from her. Pat accepted that responsibility.

Debbie mentioned she would only receive paper/snail mail, not email. She requested we put her mail in the mailbox at church.

The following vestry members were selected for ministries:
Christian Education	Ellen, Debbie
Youth	Ellen, Inge
Finance	Pat, Terry, Hans
Outreach	Kathy, Mary
Communication	Kim
Fellowship / Inreach	Kim, Sandie, Inge
Spiritual Growth & Evangelism	Debbie, Mary
Strategic Planning	Jack
Jr. Warden	George

Debbie noted it appears that in recent years the vestry members ran the ministries. In the past the community ran the ministries at large, and Debbie recommended we return to that.

Youth group. Ellen reported on the youth ski trip-33 attended (18 Jr. High, 12 Sr. High). The event resulted in good team building and was a positive experience.

Upcoming is the mission trip to Polson Lake (Montana), where 15 Sr. High plus 3 adult are signed up. On this trip the group will do home repairs for a week, and enjoy an extra day at the lake. The group is very active in fund raising, e.g. the events at Fresh Choice and coming March 23d at Chevy's, and car wash in April.

The Jr. High Group Meetings has also good attendance, with around 18 to 20 kids attending. 'New beginnings' scheduled for April

Fellowship. Stephen mentioned that the Pancake breakfast event was a great success.

Rector
Stephen reported he is now teaching 2 classes. Congregational visits are on hold, due to lack of time. He noticed people returning to ECA, who attended our church in past times. It shows our church has something good to offer and Stephen shared his sense of joy. He's reading a book called 'Generous people', of which he will share his findings shortly.

Finance
Pat reported pledges for 2005 are $11,000 up. Monthly pledges are a little ahead of planning; expenses are on track. Stephen has sent 15 pledge reminders in December.

Ellen reported that a number of people interpreted from what was presented at the annual meeting that ECA is hiding money from the diocese. It needs to be clarified that information on this discretionary fund referred to is openly shared with the diocese. Pat will prepare a contribution for the Shape to explain.

Sr. Warden Report
Jon reported on the Rector Support Group, which enables, assists, and encourages Stephen. Current supporters are Jon, Ken, Mary, Susie Ferguson, and Allen Jones. The group meets at least quarterly and more frequently when needed. The group meets again March 8. It is effectively a sounding board, in which Stephen can ask questions e.g. what do you think of this? Jon will report on this group in each vestry meeting.

Parish administrator. We're looking for a new administrator, as Lorraine has informed us she has decided to seek opportunities elsewhere. She is expected to stay through Easter. Allan has a process description regarding staff replacement. He'll share that with George.

Tabard. Current agreement terminates in June. Tabard has requested approval for next year (2005-2006). Ellen suggested that we request feedback from the liaison committee. Action: Jon.

Lawn. Allan reported that the sprinklers in the lawn are functioning. There's a little bit more planting to do. He requests people to volunteer plants; it is possible to donate and have nametags attached.

Feb 23 will be a meeting by AVUCC in which they plan to review the draft version of the Joint Venture bylaws. The ECA vestry already approved that draft in Feb 2004.

Allan will send the JV bylaws to Jon, and Jon will share these with vestry. There will be further reviews and feedback possibilities soon.

Vestry meeting location. Alan noted that the vestry needs to assure that vestry meeting location and time are well known to those who wish to attend.

Sign. Kim noted that the sign in front of the church building is in need of replacement. Jon and Stephen volunteered to help generate ideas.

Picture boards. Current board has opportunities for improvements. Action: Jon

Vestry Minutes for February 22, 2005