June 12, 2001
Vestry Meeting Highlights
Episcopal Church in Almaden
Vestry Meeting: June 12, 2001
Attendees:
Belinda Byerly-Robins, Alex Dershimer, Beverley Deveaux, Natalie Mena, Russ
Petruzzelli, Ginger Redman, Dave Thomas, Len Whitlock, Warren Willard.
Absent: Ann Avoux, Bonnie Ashurst, Vickie Jones, Nolan Redman, Roberta
Verderico.
Minutes Approval
The Vestry Clerk read the May 8, 2001 vestry meeting minutes. Ginger moved
to approve the minutes as read. This motion was seconded by Len Whitlock and
the vestry so approved the minutes.
Junior Warden’s Report / Joint Venture Churches Report
Joint Venture Churches Report:
Russ reported that the building committee has given its recommendation to
the Joint Venture Council at the June JV Meeting. The committee recommended
that both congregations find financing for this project prior to hiring
Charley Brown as architect for the project. Charley would provide the JV with
three proposals for a 1500 sq. ft. multi-purpose room. The architect’s fee
is $ for proposals, renditions and seeing project to completion. It is
estimated that the total cost for the building would be $.
Russ announced his resignation from the building committee, as the
committee’s charter was to provide a recommendation to the Joint Venture
Board. Thank you Russ for your active participation on this committee for the
past year.
This committee will now move on to investigate sources of finances for the
project.
Joint Venture Church Board will not be meeting again until September.
Junior Warden’s Report:
Vickie Jones absent.
F.I.S.H. Reports
Finance
- Approval of Financial Report:
The ECA vestry reviewed and approved the financial report. No red flags were
noted.
- Investment Committee Report:
The Shaddinger Fund has weathered the economic downturn fairly well. The
Fund continues to decrease some due to the downturn in the market. The vestry
accepted the report.
- The Finance committee will meet with Maryke Williams, Treasurer, on June
13th @ 7:30pm in order to review the reporting process and report
line items. The Finance committee reported that sources for financing the
following items will be required for the 2001/2002 period:
- Search for new Rector.
- Balance of the 2001 budget. FISH program not working very well. Bowl and
Fish are lost. Bishop Shalita’s pension fund.
- Building Fund – ECA
- Rectory – Repairs/painting of interior, painting exterior, landscaping
of back yard, deck and fence replacement.
- Bishop Shalita’s Pension Fund.
- The finance committee announces its decision to hold a fund raiser this
year – an Auction was selected. Monies will be used for the following:
- Profile publication costs
- 50% of raised monies to go to the Bishop Shalita’s Pension Fund
- Balancing the 2001 budget
6. Len reported on the use of bonds for financing church needs. It is
possible to raise monies by 60% of church members and 40% coming from outside
of the church. This is a very positive way for raising monies. It would be an
easy task to maintain the current funding level maintained by JV at this time.
Illumined:
The committee needs to meet with Nolan to discuss issues. No date has
been set.
Shine:
JV Service and Barbeque was a great success.
The Akui family's oldest son now resides in Redwood City and Joseph will be
leaving for Houston after the school year is completed. Many kudos to Warren
and ECA for following through with this family.
House:
Jerry Ferguson presented a proposed backyard layout. He provided the vestry
with the following estimates:
- House painting: Two quotes obtained
Bid #1: $ for similar colors
$2950 different color schema.
Bid #2 $ to include repair on wood facing.
- Landscaping:
Deck and Bench
with Open Shade Cover : ~ $
Rock: $
Plants: $
Sliding Glass Door $
Play Structure Unknown
Beverley moved that the finance committee appropriate money to improve
both the interior and exterior of the Rectory. This motion was seconded by
Ginger and after further discussion was approved by the vestry.
Discussion included a request to go out to Betty Consorte and Penny
Handorf to review the Rectory interior and prepare a list of repairs.
Senior Warden’s Remarks:
1. Sixteen volunteers have stepped forward to be members of the Search
Committee. The Senior Warden appoints 12 members. No members of the Vestry may
participate on the Search Committee.
2. There will be a Vestry Training Day held on October 6, 2001 in Saint
Paul’s, Salinas. All vestry members are encouraged to attend.
3. The Bishop will be coming to ECA to attend the July Vestry Meeting to be
held at the Church on Tuesday, July 10, 2001 at 7pm. (Note time
change).
4. The vestry dinner will be held on Tuesday, June 19th at
6:30pm.
Rector’s Remarks:
None. Nolan did not attend this session.
New Business:
1. Profile Committee report: The committee has sectioned up the existing
Profile in order to update and provide a rough draft by the end of June.
- Resources for printing were discussed. Len Whitlock, Kimberly Axtel and
Suzy Ferguson.
- Natalie Mena volunteered to proof read the Profile.
|
Open Action Items |
|
Action Item |
|
Date Opened |
Date Closed |
Responsible
Ministry |
|
ECA profile |
|
02/03/01 |
|
Dave Thomas, & committee of 4. |
|
Rector Search |
|
04/10/01 |
|
Search Committee |
|
Building Committee member replacement |
|
06/13/01 |
|
Senior Warden / Vestry |
|
Illumined Committee meeting with Nolan |
|
06/13/01 |
|
Illumined Committee Chairman |
|
Finance Committee to appropriate $$ for building/land improvements |
|
06/13/01 |
|
Finance Chairman – Len Whitlock |
|
Request Betty and Penny to review rectory and prepare listing of
needed repairs. |
|
06/13/01 |
|
Senior Warden / House Committee Chairman |
|
Search Committee Appointments |
|
06/13/01 |
|
Senior Warden |
Respectfully Submitted:
Joan R. Wagner
Vestry Clerk
