Episcopal Church in Almaden
Vestry Meeting
March 12, 2002
Attendees
Elizabeth Ward, Ken McCormick, Anne Avoux, Len Whitlock, Patty Fryer, Allan
Jones, Ginger Redman, Alex Dykes, Belinda and Jodi Purcell.
Absent: Dave Thomas, Bev Deveaux
Finance Report
Len Whitlock reported we are "ahead of budget", expense items are
revised and adjustments will be made to the Joint Venture operating budget
expenses. Budget was reviewed and unanimously passed.
Investments are stable and going in the right direction.
Visitor: Jack Jackman
Jack Jackman proposed the following questions to the Vestry. 1. What is the
direction of the church? 2. What is the long-range plan for ECA. Has the plan
been updated? 3. Does the plan clearly identify the goals set by the
congregation? 4. Has a skill set been for the new rector been identified and
are the skills a match with the needs/goals of ECA?
Nolan acknowledged the importance of these questions thanked Jack for this
contribution.
Nolan informed the vestry that in the past, ECA has conducted an in-depth
study of congregational needs and long term plans. This data is available and
can be used to "flesh out" a plan for long term and short-term
goals.
A Long-range Planning Group will be formed to set clearly articulated
goals. Ginger, Allan, Jodi and Alex will review the brochure, all past
information, and information profile material.
ECA community outreach and fellowship activities were discussed. Jodi gave
recommendation/suggestion for fellowship gatherings. The bulletin board was
noted as a main visual for visitors to obtain information about ECA and create
interest. This can be used more effectively to represent/inform all readers of
the activities ECA is involved in a doing.
Joint Venture Church Report
The following items were discussed and approved by the Joint Venture
Committee:
- Babysitting fees will be paid by Joint Venture
- Termite inspection at the church has been and is contracted for
inspection on a monthly basis.
- The church roof leaks and there will be an estimate for repair by a
roofer.
- ECA secretary will be working on Monday and Friday. If anyone
requires her expertise, please contact her (Shirley).
- Allan will send a copy of the approved minutes to the vestry via email.
Rectory
Allan reported on progress of refurbishing the rectory. A basement has been
done and categories of immediate need and want established. He has obtained a
floor plan of the house and each committee member will have a copy. The
process has begun. Purchase orders have been requisitioned to purchase
supplies for the immediate needs. Allan stated the property would be
maintained to a high standard, guidelines established and followed.
Portrait Directory
The safety aspect of children's pictures shown in the church directory was
discussed. A signed release would be required to protect the church.
Additional information is required and the final decision was tabled and will
be revisited at the April meeting.
Shape Articles
Nolan emphasized the need for more articles to be submitted for our monthly
newsletter. The letter is sent to many other areas other than our congregation
and is a direct reflection on ECA. How to encourage and acquire more
participation is critical.
Search Update
Allan read the report submitted by Dave Byers of the Search Committee. He
will email this report to each vestry member.
New Business
JV Bylaws must be reviewed. Hand out from Nolan; Suggestions for
participation in Vestry meetings. Develop fundraising avenues to cover
deficit. The vestry agreed a meeting would be held every 2 weeks. The next
meeting will be 03/26/02.
Nolan will attend these meetings. The agenda will focus on: 1.
Organization-What we want to do as a vestry. 2. Define/discuss committees 3.
Having an interim priest.
Respectfully submitted,
Elizabeth Blackman Vestry Clerk
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