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Vestry Minutes for March 22, 2005Stephen Mills opened the meeting with prayer at Attending
Debbie Bishop, Ellen Lukanc, George Romer, Hans Spanjaart,
Inge Bond, Jon Mills, Kim Petruzzelli, Mary McPherson, Pat Rimroth, Sandra
Mueller, Stephen Mills, Terry Root. Approval of Minutes
Hans minutes were updated by Jon (Thanks!), emailed and
hardcopy distributed during the meeting. Minutes approved. About the Yahoo distribution: Ellen and Kim do not receive
attachments, Hans will check. Committee reports
Christian Ed and Youth Ellen gave update of Christian Ed and Youth activities o
Ellen will ask one of the kids to write a piece for the Shape on
the Catacombs event, and one to announce the car wash fund raising event. o
In July, the Episcopal Youth Event 2005 in Communication. Kim: Shape, is
receiving good contributions. Unfortunately one article didn’t make it before
the closing deadline. Finance. Pat o
Pat has submitted his article to the Shape regarding the
arrangement on the special financial fund, explaining that no information is
withheld from the diocese o
Due to a change in the way the diocese calculate payments to our
staff, it appears as if we are one payment behind in staff spending although we
really are not. o
Pledges are 3K$ below budget. o
Last year we wrote a friendly reminder letter to all memorial fund
sponsors. Pat suggested doing this again this time. No decision was taken. o
Escrip. No one has yet taken that over from o
Shadinger fund is in need of someone to pick up
responsibility. Fund was supposed to be moved to a money market fund last year,
but it is unclear if that happened. George will pick that up. Jon distributed his
proposal for a letter to the diocese regarding the Fair Share 2005. We expect
the Fair Share to be lower in the future, based on our current lower pledge
level. Also bonds and rectory mortgage will be paid off. Small modifications to
the letter were discussed. Motion moved by George to accept letter, seconded by
Pat, and unanimously passed. Annual meeting Our annual meeting
will be held on November 5th. Alternatively November 12th,
in case the building is not available. Fellowship committee will make building
reservations. Outreach. Mary: Outreach team
has not met recently, no updates. Spiritual Growth
& Evangelism Committee met in
March and will convene again March 24th. Various people have been
invited to join: Russ Petruzzelli, Jacky Whitlock, Stephen, Mary McPherson,
Debbie Bishop. Worship Sandie: Worship
committee had its quarterly meeting. o
The altar is in need of repair. Stephen will request Eric
McCormick to sand and reseal. o
Initiated improvements in coordination on usher allocation between
youth and adults. o
God Squad will be assigning shepherd for the year for newcomers. o
Jr. Warden
The JV meeting, on request of UCC, approved to take out the
“sinking fund” in order to make the budget leaner. This fund is set up for
building maintenance, for covering unexpected repair expenditures. Now we’ll
use a ‘pay as you go’ method, which is inherently riskier. There’s money in the budget for a new sign,
we want to put up in front of the church building. We expect to spend
less than budgeted. Kim is requesting support for the sign, and George
volunteered to help out. According to Stephen, George has attended two JV meetings. A complete review
of the JV bylaws was conducted. George will send out an electronic version
showing the changes via email, for our review. Rector
Stephen o
Congregational visits and Pastoral Care is restricted to house
calls only, due to current time limitations. o
A Stewardship called ‘Living with money’ will be conducted
this fall. This will cover the issue of money and possessions. o
Office admin. Stephen passed around job description, which will
also be circulated during services. Will also be advertised on Craig’s list (http://www.craigslist.com/),
and possibly also in the local newspapers. Jon proposed that this function shall
be a JV, not an ECA position. o
Stephen: adult education. A response from American bishops to the
Winsor Report will appear in the next Shape. Jon: our basic stewardship is need for a person to steer
it. This is an action for the coming months. Sr. Warden Report
Jon o
Picture board activities are ongoing. Board will be in fellowship
hall. o
Rector support group: talked about Jan’s discussions regarding
planning for the church’s future. The idea is to organize a session, food and
drinks included, with people from our church to discuss what we recognize as
good things, what we can build on. Mary, Kim, Inge, and Debbie will organize
with help from others. Old business
Tabard. Jon has received a request from Tabard for using
our facilities during the next production period. Stephen moved to accept the
request, Ingrid seconded, and motion unanimously passed. UCC will probably
review their position in June. New business
Sandie. The annual
Tacky Luncheon will be held May 10th. Jon: someone requested a ‘free speech board’, where
anyone can tack anything. It was noted that our church already struggles with
handling hot issues. Kim suggested that people use the diocese web site, which
has an ‘open forum’. The proposal was tabled to be discussed in the future. Fundraising. Debbie handed out a flyer from ‘Spectrum Art
Enterprises’. This is a company in the business of organizing fundraisers. The
idea is that instead of overloading the vestry with organizing a large
fundraising event, we do a hand-off of the organizational aspects to such a
company. We will discuss such a setup in future meetings. Debbie will
investigate the cost models. Share. Terry volunteered for next meeting to share. Closing prayer
Stephen closed the meeting at
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The Episcopal Church in
Almaden |