March '99 Vestry Meeting
In Attendance
Doug Dunham , Kathy Dunham, Terry Francis, Terry Gooding, Susie Ferguson,
Ron Howie, Brenda Mc Henry, Natalie Mena, Ed Mueller, Russ Petruzzelli, Nolan Redman,
Roberta Verderico, Joan Wagner, Warren Willard, Maryke Williams
Absent
Kimberly Axtell
Old Business
Joan Wagner, officially elected as Vestry Clerk.
Minutes of the February 6, 1999 were read and approved.
No additions and corrections were required.
Financial Report: Maryke Williams:
The Financial Report for January and February was reviewed by the Vestry.
Maryke explained in detail the new report format.
This report was approved by the Vestry.
The financial software package, Automated Church Systems, included a monthly technical
support of $64.
A Request for Payment Form with attached bills will be required for payment of
vouchers. Maryke will not pay unless the appropriate form with signatures. An audit of the
financial books will be performed in March by Alex Dershimer.
Investment Committee Report: Ed Mueller
Down 1.7% for the month – total.
The Select 10 investment has been sold. A review of PAXWORLD fund was discussed. The
committee will wait for a period to see how the market settles out prior to investment.
Joint Venture Report
Termite damage on wooden decks may require cement pad replacements and is under
investigation.
Advertisement in Almaden Times may be reduced in price and perhaps enlarged.
JV Workday is March 27, 1999 from 9-12. We need to support this event.
The backboard has been straightened out and support for hoop constructed. Russ and Ron
dealt with this situation. Notify Al Day. Facility Maintenance: Notify Al Day with items
for repair/maintenance.
Rectory Report
Side fences require replacement and or patching. Bid for fence installation will be let
for the full side replacement of a good neighbor fence. Ron will patch the other side.
Kathy Dunham will be joining the Worship Committee and the Fellowship Committee.
Lay reader robes need replacement. A question was raised on the status of the choir
robes. Do they require replacement? Kathy Dunham will research this issue.
Communications
Russ has received suggestions from various people. Shape to get out on time. People
want a calendar.
Discussion related to Shape: Congregation wants a quality report and good-looking
publication. A real need for timely information coming out at first of month. Nolan
proposed to put out a mailing of the calendar of events and timely information at the
first of the month. Kimberly is having a difficult time getting the Shape out due to over
burden and late arrival of articles. Question: What can be done to help Kimberly?
Use of e-mail to broadcast events was discussed. Not all members of church have email.
Short term solution: Nolan will place a 6-week calendar in the mail, first class
to 130 families on the 24th of the month. The information is due on 21st
of month. Weekly bulletin on Sunday, notices due on Wednesday, weekly Shape articles are
due in March 14 on disk. Shape is run off and put in mail, one day after receipt of
newsletter.
Bulletin board notices. Use of web page calendar as master.
Charitable Contributions
Support of Dori Torrey. Move to contribute from the Schaddinger account to Dori. Motion
seconded. Check to be written in June. Clinical pastoral education at Stanford. Motion was
carried. Move to renew support for Dori for the 1999-2000 school year , seconded and
approved by the vestry.
Stewardship
Terry’s view of stewardship is to be published in the Shape.
Worship
Announcements in our church seem to get out of hand and take away from the dignity and
religious portion of the service. Submit in writing at beginning of service and then read
out by one person. Discussion: Sharing of events more personable, organization of this
event may take away from the church. Use of a white board in the Narthex for announcements
to be read on the way into church. Take centering time after announcements are made.
Inreach - Pastoral Care
Revamping Good Sams this year. Enhancement of program this year.
Youth
Kyle will be available through August. He will train new youth leader prior to
leaving for grad school. Nolan and Julianne discussed need for a replacement for Kyle.
Kyle would like to see a return to the Nancy Romer style type of leader, i.e. A mom with
kids growing up in parish. Kyle, vestry member, and kids involved in the selection of the
leader. Give any input to Natalie. Kyle needs help. Program needs to be restructured.
Fellowship
People are not wearing their nametags. This makes it difficult for the new people. This
is really important. We have a button machine.
Christian Education
Rescheduled.
Outreach
Robin Root will chair the Alternative Christmas. Santa Maria Urban Mission and
Montgomery Meals is going well. The mission needs a retired person with a pickup that can
give 2 hrs per week to help to pick up food from the food bank. Call down to Mission.
Honduran donations have gone into the Bishops fund. Need to have someone contact Dave Lee.
A needs assessment will be made by Roberta.
Vestry Meeting Information Focus
Focus on one area that will be communicated to the congregation. Youth will be April
Meeting’s focus. The vestry agenda will be posted prior to meeting. Fellowship
planning on Friday March 12. The Vestry is to take calendars and look ahead for planning a
master calendar for the year. Help with the communication for the parish.
Respectfully submitted,
Joan R. Wagner
Clerk
