May 28, 2002
Vestry Meeting Highlights
Episcopal Church in Almaden Vestry Meeting May 28, 2002
Attendees
Beverly Deveaux, Alex Dykes, Allan Jones, Ken McCormick, Belinda Byerly-Robins,
Len Whitlock, Ginger Redman, Jodi Purcell, Nolan Redman
Absent
Elizabeth Ward, Ann Avoux, Patty Fryer, Dave Thomas
Opening Prayer Bev Deveaux
New Business
1. Margaret Kvamme requested $2,000.00 to advertise for concert programs.
This includes a possible budget shortfall of approximately $125.00.
2. She submitted a list of questions pertaining to the music program that she
would like rector candidates to be asked. Margaret emphasized/educated the
vestry about the uniqueness and diversity of our music, the important role it
maintains for Joint Venture congregations, and the significance of a rector
being sensitive to our music programs. The Vestry appreciates her interest,
contributions, and insight.
A motion was made to deny the request due to an operating shortfall in the
ECA Budget. One abstained and the majority agreed. She will be invited to
submit another request when the church budget issue has been resolved.
Bev
UCC Council would like to meet with the Vestry to discuss how we
function/operate. Due to our many additional responsibilities, this is not
possible. A meeting date will be discussed/planned for another time.
Search Committee Update
Dave Byers and Doug Dunham stated clergy responses have been excellent and
there is good representation in the candidates, both male and female. June
10th is the deadline for applying for the position. Chosen candidates are
specifically located west of the Mississippi River. Email is used for
communication with candidates and the expediency is helpful. Interviews are in
process and are going nicely. Some candidates have school age children this is
a consideration in the time frame of moving.
Doug and Dave stated concern of "maintaining" the candidates
interest in the position, not going to slow or fast in the process and other
opportunities a candidate could have.
Dave affirmed the Vestry is to receive a summary of information for each
candidate. He will assist Vestry members interpret clergy profiles and assist
the Vestry to not replicate Search Committee information and processes.
Vestry Meetings
Due to the unusual amount of projects to complete, the Vestry will have 3
meetings in June. These meetings will be held at the church.
1. Sunday, June 9th at 1:00 pm: Develop an interview process and
questions to ask perspective clergy.
2. Tuesday, June 9th at 7:30 pm: Regular meeting topics.
3. Tuesday, June 25th at 7:00 pm: Discuss and revise ECA Bylaws.
Interim Pastor Rev John Buenz has accepted the position of Interim Pastor
for ECA. He presented the Vestry his contract. The contract was reviewed.
A motion was made to accept Fr. Buenz contract by Len. All are in
agreement.
Nolan will arrange a Supply Priest for Sunday services, July 14th.
Interim Management Team
Allan: Concept: A team consisting of the Pastor, Vestry members (2) and an
office administrator responsible to the Vestry, charged with managing the day
to day affairs of ECA in a way that ensures a smooth transition from the
present Rector to the newly appointed one. The period of existence of the
Management team will be from July 7, 2002 until the end of the first quarter
of the tenure of the new Rector.
A motion was made to form an Interim Management Team. Motion passed with a
yes vote by all.
Office Manager/Administrator
Allan: Concept: A person charged with providing administrative support to
the Interim Pastor, the congregational needs and visibility to the community
at large.
A motion was made by Alex to fill the need of ECA to have an Office
Manager/Administrator at least 20 hours per week. Motion passed with a yes
vote by all.
Agreed by all: As a short-term solution, the Communication Committee and
volunteers will assist in processing the SHAPE.
Closing Prayer and Meeting adjourned
Respectfully submitted,
Elizabeth Blackman, Vestry Clerk
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