Vestry Minutes: November 9, 2004
Stephen opened the meeting with prayer at 20:10 In attendance were: Ken
McCormick, Jon Mills, Allan Jones, Ellen Lukanc, Jack Jackman, Susie Ferguson,
Kim Petruzzelli, Pat Rimroth, Stephen Mills, and Sandra Mueller.
Rector's Report: Stephen reported that nineteen people were welcomed
into ECA. A stewardship letter has gone out and so far 17 pledges have come
in. Planning for Christmas is in process.
Minutes from the last meeting were approved as printed.
Youth Report: Ellen reported that the Jr. High group is meeting in
the closet. They will be selling Christmas wreaths. Jon Mills reported that
the Sr. High group would again be having a servant auction to raise funds. So
far seven to nine kids have signed up to go on the mission trip. Both Jr. and
Sr. High groups have attended (gratis) the Tabard production of The Lion, The
Witch, and The Wardrobe. Action: Jon and Ellen will write articles about this
special event to go into the Shape.
Worship: Susie Ferguson reported that the next Worship Committee
meeting will be held on December 5 and is open especially to people whom have
comments or suggestions. This meeting will cover planning for the March
through April time period.
Fellowship: The ECA Christmas Party will be on December 17 a Friday,
starting at 6:00 p.m. It will be catered. Action: Kim, Ellen and Susie will
print the time and date in the Shape and get up a committee to work on the
details. It was recommended that we have carols.
Communications: A discussion was held regarded the publishing of the
Shape.
Planning: Allan presented a planning grid to assist a new vestry
with a timetable of events at ECA.
Finance: Action: Pat Rimroth and Elizabeth will write up a job
description for the person in charge of Scrip.
Finance Report: Pat Rimroth reported that the plate offering for
October was $987.97 and Plate Offerings contributed to date are $8,426.50,
which is on budget. The August Pledge Offering was $17,174.96. YTD the pledge
offering is $175,139.18 versus a budget plan of $173,303.30. This is
approximately 84% of the annual budget, which is just ahead of plan.
The total revenues for October were $19,655.18 versus expenses of
$23,854.02. This resulted in a negative net operating balance for the month of
$4,198.84. Year to date actual financial analysis (cash flow) indicates a
positive balance of $8,966.72, which will be carried forward for 2004
expenses.
The 2003 Diocesan Fair Share was paid off in full. The distribution of
funds toward the 2004 Diocesan Fair Share ($5000) and the Youth Group ($2500)
were completed this month. These payments are from the auction proceeds.
Total Auction Income Balance post expenses ($ 896.17) is $16,802.09.
Finance Committee Report: Pat Rimroth and Elizabeth Ward have begun
drafting a proposed 2005 annual budget for preliminary review at the next
Vestry meeting with the assistance from Maryke Williams.
Tabard: Alex Dykes, Mary Leal and Bob Farnquist are the liaison
committee from our churches for the Tabard Theater.
Rectory: Allan Jones reported that he would need to budget $1,000 to
beautify the rectory front yard. He proposed to have the current gardener
clear out the existing junipers, roots and all for $500; use the boy scouts to
remove the rocks to the parkway; update the sprinkler system for $100; and
rent rototilling equipment for $100. After adding two cubic yards of compost a
new lawn would be planted. Allan proposes to edge the front yard with donated
agapanthus from parishioners. The front gate needs replacement at a cost of
$25 for lumber.
Motion: The motion to implement this improvement to the Rectory was
made, seconded and approved. Project money will fall under line item account
number 5057.
Sr. Warden's Report: Ken McCormick asked that the God Squad inform and
invite Vestry members to the Welcoming Breakfasts. He advised that a small
article be written and included in the Shape with profiles of the new members
who have been welcomed. Our Annual Dinner Meeting will be held on Saturday
January 22, 2005.
Next Vestry meeting will be a potluck at 6:30p.m. on December 14. This will
be the last Vestry meeting of 2004.
Stephen closed the meeting with prayer at 22:10
Respectfully submitted,
Sandra Mueller
