Vestry Minutes: October 12, 2004
Meeting was called to order at 19:06 and Stephen Mills led with prayer.
Present were: Ken McCormick, John Mills, Kim Petruzzelli, Ellen Lukanc,
Stephen Mills, Mary McPherson, Terry Root, Allan Jones, Susie Ferguson, Jack
Jackman, Elizabeth Ward, and Sandra Mueller.
Tabbard Contract: Allan Jones reported on the status of the Tabbard
Theater contract. He said that he had some small but important changes to make
to the Third Draft of the contract. These were specifically in naming AVUCC
and ECA in the contract.
Ellen Lukanc gave reported on the Friday September 24, 2004 town-hall meeting
for both congregations. This was a meeting to discuss the Tabbard proposal and
ask questions of Cathy Cassetta, Tabbard's director. Concerns were raised and
answered at that time.
Motion: that Allan will return the modified contract from the Vestry
and work with Terry Shoup of the Joint Venture Board to finalize the
agreement.
This motion was seconded and passed.
A committee of two (one person from each congregation) will be formed to
monitor and interface with Tabbard to handle any issues forthcoming.
Rector's report: Stephen Mills
Stephen reported that he will be meeting with the new assisting bishop,
Sylvestre Romero, and will set up a confirmation date at that time.
The recommendation that Lorraine Zeller be given a raise was seconded and
passed.
Finance: Elizabeth Ward reported the Luau results. To date we have
the following information:
Gross $33,400.00
Expenses were $6,950
Net was $24, 500
We are in the process of finalizing these amounts; some revenues remain to be
collected, and there are a few additional expenses.
Fair Share: Fare Share that is outstanding from 2003 will be paid in
full by the end of October. We will end 2004 owing approximately $35,000 for
2004 Fair Share.
Elizabeth said we were $2,000 ahead in pledges as of the end of September,
ECA's cash flow is comfortable at the moment.
The Vestry voted to donate $2,500 from the Auction proceeds to the Youth
Group,
as well pay the Diocese $5,000 from the Auction proceeds toward ECA's 2004
Fair Share that is owed.
Action: Vestry members need to get their budget proposals for next
year in to the finance committee by the end of November so the 2005 budget can
be prepared.
*Finance committee needs someone off Vestry to manage the Scrip Fund.
Youth: John Mills reported the youth groups are going strong. There
are 25 meeting dates on the calendar for the Junior High group and 38 for the
Senior High group.
Motion: that Joint Venture youth funds left over from one year be
carried over into the next year so that the programs will remain strong.
This motion was seconded and passed.
John Mills proposed a motion that the Joint Venture budget for youth be
increased from $2,400 to $7,000 (each church paying $7,000)
Motion: to donate $2,500 from the auction proceeds to a restricted fund
in ECA's budget for youth.
This motion was seconded and passed.
Junior Warden's Report: Allan Jones reported that the church
carpeting is complete.
A new telephone system is working now.
Joint Venture gave Ed Mueller and Mary Leal authority to move $24,000 from
general funds to the bond fund if necessary.
Joint Venture has allocated $400 for the removal of six trees from the tree
lot.
Motion: to increase John Leslie's music budget from $2,000 to $2,700.
This motion was passed by the vestry on the contingent that Vestry receive a
music program description.
The Joint Venture budget was approved as presented with the exceptions of the
increase in music and youth budgets.
Action: Allan Jones will take the budget back to Mary Leal of Joint
Venture.
Senior Warden's Report: Ken McCormick reported that he would like to
change the date of the annual meeting to January so as to be fully prepared
with budget items, reports and prospective Vestry candidates. Ken McCormick,
Alex Dykes, Allan Jones, and Elizabeth Ward will be going off Vestry.
Stephen asked for a stewardship letter to be written and sent out to
parishioners.
Action: Stephen Mills will draft the stewardship letter.
Pledge cards are needed to send with the letter. The letter will be sent
out November 1, 2004.
The meeting ended with a prayer by Stephen Mills at 21:45.
Respectfully submitted, Sandra Mueller
