Vestry Meeting
September
10,
2002
Attendees: Ann Avoux, Bev Deveaux, Allan Jones, Belinda
Byerly-Robins, Elizabeth Ward, Ken McCormick, Len Whitlock, Ginger
Redman, Dave Thomas, Alex Dykes
Absent: Patty Fryer
Opening Prayer
Finance Approval of Financial Report: Len Whitlock The ECA
Vestry reviewed and approved the financial report. Len reported we
have fallen further behind. A $20,000 shortfall is projected based
on the activity of the past 8 months of income. The fundraising
committee will meet soon.
Approval of Minutes Recommendation: The Vestry minutes for
8/27/02 were reviewed and approved.
Junior Warden's Report Allen informed the Vestry the JV
Board is responsible for the payment of communication devices for
each rector. This includes a cell phone for each rector. After
discussion, the Vestry concluded/decided each church is separately
responsible for the needs, plans and payment for their rector's
communication needs and expenses. The decision was unanimously
approved.
Allen informed the Vestry the church office internet access has
been reconsidered and a new plan is in place which lowers the cost
to $65.00 per month.
The first Joint JV Staff meeting has successfully been held and
the staff will meet regularly. The new meeting is a "coming
together" of the two communities and a foundation has been
created to enhance communication.
Committees Report Allan Jones distributed a summary update
of the following committees; Rectory, Joint Venture, Management
Team, Long Range Plan, Communication Committee. See attached.
Senior Warden Pass
New Business Wednesday night Bible study: In process
Vestry Minutes 9/10/02 Page 2
Christmas Party - Dec. 1st: In process of locating Committee
Chairman Librarian: TLC will be approached with the
suggestion/request of managing the church library.
Vestry members (5 for next year) are needed: The Vestry is asked
to submit recommendations.
Senior Warden: Will be chosen by the rector.
Open Items San Jose Mercury News: The Vestry agreed to
"spotlight" ECA in the Religious section of the newspaper.
Further discussion ensued debating the pros/cons of continuing to
advertise in the Almaden Times. The Vestry voted not to continue
advertising in the Almaden Times.
ECA's By-Laws revisions: To be presented at an upcoming vestry
meeting for final approval.
Organizational Chart: Parishioners continue to support and
identify the many committees and their chairman for the org. chart.
JV By-Laws: To be reviewed at the next Vestry meeting.
Appointment to the Joint Venture Board: There is a vacancy on JV
and the Vestry was asked to make recommendations to fill the
position.
Senior High Youth Director: Discussion to combine ECA and St.
Stephen's in the Field Sr. High group was considered and supported.
Discussions with St. Stephens will be arranged.
Photo Directory: The Vestry supported developing and printing an
updated church directory for parishioners until a vendor who would
accommodate the schedule of our ECA.
Long Range Plan: To be discussed in an upcoming meeting.
Interview process for administrator position for ECA. In process
and final candidates have been identified.
Closing Prayer Fr. Stephen
Next Vestry Meeting: Tuesday, September 24, 7:00 pm at ECA.
Respectfully submitted,
Elizabeth Blackman, Vestry Clerk
Back to Vestry Page
