September '99 Vestry Meeting
September 14, 1999
Attendees: Kimberly Axtell, Doug Dunham, Kathy Dunham, Susie Ferguson, Terry
Francis, Terry Gooding, Ron Howie, Natalie Mena ,Brenda McHenry ,Ed Mueller, Russ
Petruzzelli, Nolan Redman, Joan Wagner.
Absent: Roberta Verderico, Warren Willard.
Old Business
Minutes of the June 8, 1999 were read and approved as corrected.
Financial Report:
Safeway is no longer going to offer scrip after next month. Check out escrip.com for
use of Safeway card for your charity donations.
Financials are doing very well.
The Vestry approved this report.
Investment Committee Report: Ed Mueller
Trading account – Merriman Account has dropped. CD account was split into two six
months accounts.
To date, $13,300 has been donated to charitable distributions for 1999. A $5,000
commitment to CSP has been made for this year.
Discussion evolved about use of the "profits" from the Shaddinger funds for
opportunities and ideas to be presented to the vestry. Vestry needs to openly solicit the
congregation for proposals to be presented to the charitable contribution committee for
review.
Junior Warden’s Report/JV Churches Report
Doug: JV is looking for a new workman’s compensation policy – done.
Dave Pullen is putting a deer abatement program in place. October 2nd
is JV workday.
Ron: Within two months, a new patio and all areas where decking is torn out will
be replaced with concrete. The full cost for pavers on the side is $5,900.
A vision for an addition was presented to the JV board. Financing through bonds without
incurring any new debt load to the church was suggested to the joint venture board.
Action plan: JV is asking for vestry approval to continue with proposal. A
special JV board meeting post next month’s vestry meeting is in the works.
The following Motion was made: To grant approval for JV to proceed with plans to
enlarge the church and an architect, specializing in church building, should be consulted
to explore the plans prior to the next JV board meeting. Seconded and further discussion
was held. Motion was carried. Nolan will discuss with Dick on 9/15/99.
Responses back by next JV board meeting. JV would like to break ground in the spring.
Build to the front. What is the easement to the road? Build out to the utilities, which
are behind the easement line.
First action to acquire an architect? Yes need the architect’s opinion for expense
of various proposals.
Recommend a JV building committee to be formed.
UCC functions with a complete parish decision. ECA makes decisions through the Vestry.
We can not dictate to UCC.
Nextel wishes to put a repeater on the roof and pay rent to the church. This would
amount to $15,000 per year. This project is under consideration. All construction will be
performed to code.
UPDATE: Building is too short for a repeater.
New Business
Dori Torry, Candidacy Approval was moved and seconded by the Vestry.
Stewardship Planning occurs in September. Timeline and campaign review discussed.
Use the process we have had in the past. Article needs to be put in Shape for Oct. 1.
Letters sent out to congregation to include anecdotal remarks, announcement of dinner
and "present wrapping" process.
Opportunities for fund raising – new construction, organ fund.
Dinner is scheduled for November 6 the Saturday prior to Stewardship Sunday.
Church School Teachers:
We do not have enough Sunday school teachers. Every one is busy. Teachers need to be
available to assist. As a group, the vestry needs to solicit people because without a
Christian Ed program we will fail. We need space very badly. Sunday school begins October
3rd, with 8 teachers signed up. We need 16.
Bishop’s visit scheduled for October 10. - 11 o’clock service.
Outreach phone call: Holy Spirit is helping with resettlement of refugees from Bosnia,
etc. They are looking for partners in this outreach project. Do we wish to explore this
with them? Vestry is willing to explore this with them. Nolan will discuss this with Holy
Spirit.
Motion to replace the windows of the Rectory =$7506.50.
Money is to come from the cash reserve fund on a temporary basis and replaced by
overage from budget.
If no overage found at year-end, project to be budgeted in yr. 2000. Motion was
seconded and approved.
Discussion: Double paned windows increase investment. Installation costs absorbed by
the Bishop’s.
Ron to go forward with this plan.
Vestry Meeting Information Focus:
Focus on Youth:
Three computers are available for the church youth.
Youth meeting held. 15 junior high and 11 senior high kids attended.
Rectory Report:
Dental Bill for $700 was received. Nolan requested $485 for dental. Motion made and
accepted.
Worship Committee Report:
Kathy Dunham reported that the lay reader robes are on the way. Cost $ 1238. Belgium
took a bit longer than 3 weeks.
Senior Warden Report:
Diocese looking for volunteers to run for various offices.
Outreach: No report
Communications: No report
Charitable contributions: No report
In Reach Pastoral Care: No report
Good Sam ministry: No report
Fellowship: No report
Respectfully submitted:
Joan R. Wagner
Clerk
